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This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

City Records Manager
0208
817
Exempt
58094.40
97635.20
06/24/2007
Manages the City's records management program, including operations of the City records center, City archives and the public records section of the City Clerk's Office.
Associates Degree
Records Management
3 years and over
Supervisory experience in records management
Preferred Qualification: Completion of the City of Tucson Supervisory Core Series
Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.

Assists with the implementation, evaluation and interpretation of department policies, projects and procedures.

Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.

Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.

Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountabilities.

Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors.

Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.

Administers and maintains the operations of City Records Center and City
Archives by monitoring routine and confidential operation of work, including maintaining an acceptable level of service to all departments, and monitoring building maintenance, including heat, air conditioning lighting, and security 24 hours on-call status.

Updates department records retention schedules by reviewing and recommending changes to existing retention schedules, and follows up with departments.

Assists with Records Management issues by answering questions from department personnel regarding storage and retrieval of records, destruction of records, and retention of records series.
Secondary
D- Driver
None
No
None