Job Class Details

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

Printable Version

Job Title:

Convention Center Events Coordinator

Title Code:

1540

Salary Grade Code:

813

FLSA Code

Exempt

Yearly Minimum Salary:

40456.00

Yearly Maximum Salary:

67953.60

Salary Effect Date:

06/24/2007

Special Notes:

General Description:

Coordinates event set-ups for conferences, conventions, performing arts, trade shows, meetings, and concerts, and manages events. Meets with client representatives, determines set-up needs, communicates needs to other departments, and schedules services and staffing.

Minimum Education Level & Type:

Associates Degree

Business Administration

Minimum Experience Qualifications:

1 year and over

Supervisory experience in large event coordination

Special Job Requirements:

Work Performed:

This is a lead position affording guidance to other positions performing the same tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.

Performs event coordination duties by meeting with clients, determining needs, assisting clients with show budgets and other needs, answering phone calls, responding to emails, preparing event manifests, booking events, scheduling contract personnel and assisting with room set ups.

Assists in the preparation of detailed plans and sketches specifying date, time, and location of event, equipment required and location, stage and seating requirements, lighting, electrical and staging details, concessions, security and attendant personnel requirements.

Manages the facility by providing general directions and supervision of staff and contract personnel, serving as liaison to client and show personnel, handling patron relations, reconciling commission statements and collecting monies from sales of merchandise.

Manages events in progress, resolves operational and procedural problems, reports any changes in original program requirements and any damages incurred as a result of the event; assures facilities are vacated at the appointed time.

Coordinates event activities and assures compliance with City policy, fire regulations and security procedures.

Coordinates event requirements with City departments, outside services and facility lessees to assure effective, efficient and economical event operations.

Driving Requirements:
The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.
Driving Level:

Secondary

License Type:

D- Driver

CDL Endorsements:

None

Safety Sensitive:

Pre-employment Medical Testing Required:

Physical Exam Only